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Your sales reps have made a great impression on the lead and now the potential buyer is interested in your products or services and has requested for a quote. Great! You’ve managed to pass the first hurdle, but the race is not over yet! Creating a sales quotation that is professional, competitive and one which hits the sweet spot for both the buyer, and seller is crucial in converting the lead to a buyer.
The IT and office supplies VAR industry is dynamic with constantly changing technology, products and fluctuating prices. Creating winning quotations in this scenario can at times be cumbersome.
Using a sales quotation software makes it easy to quickly create professional quotes. The best sales quote software will integrate seamlessly with your product catalog, and CRM, accounting and ERP software. They centralize the process of quoting and tracking and sync with your existing system and software to organize your business.
Key Takeaways:
Modern quote creation tools turn quoting from “one-off documents” into a centralized revenue workflow: they pull data from product catalogs, CRMs, ERPs, distributors, shipping and tax engines, so sales reps can generate accurate, professional quotes without jumping between spreadsheets, email, and legacy systems.
For IT and office-supply VARs, platform choice is really about distributor intelligence: solutions like VARStreet that aggregate 50+ distributor catalogs with real-time price and availability plus rich content give reps instant multi-distributor comparisons, dramatically reducing the risk of overpricing/underpricing and helping them win more deals at healthy margins.
The strongest tools share a common experience layer: pre-built templates, custom branding, configurable bundles, and product configurators make it easy to present quotes as polished, on-brand sales proposals rather than plain line-item lists, while supporting complex pricing, discounts, and approvals behind the scenes.
Quote-to-cash capabilities are now core, not optional: electronic signatures, interactive pricing, online payments, client portals, real-time notifications, and analytics in tools like Proposify and Qwilr collapse the gap between “quote sent” and “deal signed and paid,” and give sales leaders visibility into what’s working.
Scalability and support separate long-term platforms from short-term tools: cloud delivery, strong integrations, training options (live, recorded, documentation), and responsive vendor support ensure these quote solutions can grow from single-user setups to enterprise environments without becoming a bottleneck.
Here is a list of the 7 best quoting software for value-added resellers in 2026
1. VARStreet
VARStreet is a popular, user-friendly business quotation software that is suitable for small, medium and big scale businesses. It is widely used by IT and office supply value-added resellers (VARs) as the software comes with ready distributor connections.
They have aggregated the product catalogs of 50+ IT and office supply distributors into one ‘aggregated catalog’ with real-time price and availability, and FREE rich content. This information is very useful while creating a quote and lets you create winning quotes all the time.
The software creates quotations and compares multi-distributor pricing to reduce your chances of overpricing or underpricing your products.
VARStreet offers
- Multiple pre-designed quote templates
- Multiple versions of a sales quote
- Upsell and cross-sell suggestions
- Import bulk spreadsheets
- Creation of custom bundles while working on quotations
- Seamless integrations with almost all well-known accounting, ERP, CRM and PSA software
- Integrations with payment gateways, shipping companies and auto-tax integration including an Avalara integration
- Automatic freight calculations as per price, product weight and delivery address
- Special functionalities for contract quoting
- Constant customer support from implementation and beyond.
Key features
- 50+ IT and office supplies distributor integrations
- Free rich content
- Complex quoting features
- Easy customization and branding
- In-house integration team to help you sync processes and systems with VARStreet
- Smooth addition or import of products from the catalog to the quotation
- Addition of approval workflow
- Discount calculation
- Quoting analytics
- Pricing history
- Catalog management
- Product Configurator
“VARStreet has allowed us to streamline and simplify our sales, quoting, and the purchasing process. We have cut our quoting and procurement time by almost 50 percent!”
-David B. Rounds (uptimeLV, Inc.)
2. QuoteWerks
A business quotation software used by businesses of all sizes and industries. This quoting software allows users to create quotes, invoices, and orders before dispatching them as a PDF.
QuoteWerks provides a scalable, integrated, and customizable solution that increases productivity to unmatched levels from a single-user environment all the way up to the enterprise environment.
QuoteWerks offers
- Integrations with software like CRM, accounting, distributor and vendor, shipping, leasing, and payment gateways
- Free trial available
- No free version
- In-person and live online training available. Training support through webinars and documentation too.
- Excellent customer support
Key features
- Automated quoting
- Client portal
- Customized branding
- Pricing management
- Catalog management
- Contact management
- Discount management
- Product configurator
3. ConnectWise Sell
Formerly known as Quosal, ConnectWise Sell is a powerful quote generation software that provides quote-to-cash automation.
ConnectWise Sell offers
- Training through videos and recorded tutorials
- Email support
- Phone support
- Community forum
- Access to knowledge-based articles and documents
Key features
- Professional templates
- Distribution feeds
- Interactive quotes
- Automatic upselling
- Sales notification
- Product sourcing
- Procurement automation
- Workflow automation
- Better reporting
4. Quoter
Quoter is a cloud-based, service quoting software. It enables its users with pre-defined content and templates to create proposals and quotations.
Quoter offers
- Monthly and yearly pricing
- Third-party integrations
- Centralized platform
- Automated calculations
Key features
- Visibility of the cost of product and services
- Pricing management
- Product configurator
- Proposal creator
- Online payments
5. iQuoteExpress
iQuoteExpress is an easy to quote software that requires a lesser amount of training than other quoting software. The users can easily understand the processes and the software integrates well with the systems which are already in use.
iQuoteexpress offers
- Customer templates
- Discount management
- Tracking
- Quote approval system
Key features
- Product search
- Dynamic catalog
- Account management
- Flexible integration
- Reporting
6. Proposify
The quotation software Proposify simplifies your quotation process and makes it more efficient with integration with different CRM and accounting software.
Proposify offers
- On brand template
- Content Library
- Creation of proposal directly in Salesforce to keep data in sync
- Faster sign off
Key features
- Electronic signature
- Interactive pricing
- Real-time tracking
- Custom fields and variables
- Client input forms
7. Qwilr
Qwilr is an efficient quoting tool for individuals, teams, and organizations. It quickly creates ready to share quotations for all business types.
Qwilr offers
- Flexible quotation
- Interactive pricing
- Upsell opportunities
- Hassle-free designing
Key features
- Inbuilt payment
- Faster sign off
- Personalized accept
- Document protection
- Instant notifications
| Tool | Best For | Distributor Feeds | Catalog Mgmt | Product Configurator | E-Sign | Online Payments | Training & Support |
|---|---|---|---|---|---|---|---|
| VARStreet | IT/Office Supply VARs | 50+ distributors | ✅ | ✅ | ❌ | ✅ (via integrations) | Full (live + docs + in-house team) |
| QuoteWerks | All sizes, all industries | Via integrations | ✅ | ✅ | ❌ | ✅ (via integrations) | In-person, webinars, docs |
| ConnectWise Sell | MSPs & IT channel | Distribution feeds | ❌ | ❌ | ❌ | ❌ | Videos, phone, community |
| Quoter | Service | ❌ | ❌ | ❌ | ❌ | ❌ | Limited |
| iQuoteExpress | Simple quoting needs | ❌ | Dynamic | ❌ | ❌ | ❌ | Minimal |
| Proposify | Proposal-heavy sales teams | ❌ | Content library | ❌ | ❌ | ❌ | Salesforce-native |
| Qwilr | Individuals & small teams | ❌ | ❌ | ❌ | ✅ | ✅ (inbuilt) | Minimal |
What Next?
Most VAR businesses want their sales reps to build prospects quickly and close deals fast. Most sales reps need a tool that allows them to create winning quotations quickly. From a project management perspective, this can create room for error if the sales pipeline is not managed well. Most of the tools mentioned in this article aim to eliminate these issues by streamlining your sales processes.
If you still prepare quotations with the use of Excel or Word, you are far behind your competition, which has definitely moved to sophisticated online price quote software.
To find out more about VARStreet and how we can help you in your VAR business, get a free product demo here.
Pro Tips:
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Turn this “7 tools” list into a tailored VAR evaluation grid. Extract the recurring capabilities (distributor feeds, catalog management, configurator, approvals, e-sign, payments, analytics, training) and weight them by impact on your business model. Score each shortlisted tool against your weights rather than its marketing site, so the final choice reflects margin control and deal speed, not just UI polish.
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Pilot with your most complex real quote, not a simple demo scenario. Ask each vendor to recreate an actual multi-line VAR deal (multiple distributors, special pricing, freight, tax, contract terms) end-to-end—from catalog search to e-signature and payment. How many workarounds they need during that exercise is the most reliable signal of fit for your day-to-day quoting reality.
FAQs
What is quoting software, and why do VARs need it?
It automates quotes and handles thousands of SKUs, daily price changes, and multiple distributors in one workflow instead of spreadsheets.
How do I choose the right quoting tool for my VAR business?
Test with your most complex real quote, not a demo. Weigh your decision on distributor integrations, catalog management, product configuration, and CRM/ERP connectivity. UI comes last.
What is the difference between general quoting software and VAR-specific quoting software?
General tools (Proposify, Qwilr) suit proposal-heavy sales. VAR-specific tools (VARStreet, QuoteWerks) handle distributor integrations, real-time pricing, and complex product configuration. Pick VAR-specific if you quote IT products.
Do I really need real-time distributor pricing in my quoting tool?
Yes. Prices shift daily. Without it, you either underprice and lose margin or overprice and lose deals.
